confirmation of numbers

For all catering events, the Centre must be advised of the approximate number of guests one (1) week prior to the event. 

Final guaranteed numbers are required by 10:00am, 3 working days prior to the start of the event. To ensure the best catering for your event, please note the following deadlines:

If guest numbers decrease between the due date for final guaranteed numbers and the commencement of the event, there will be no reduction in charges.

The following schedule outlines the time frame for increases in final numbers:

Where possible, increases to guest numbers in the time between the due date for final guaranteed numbers and the deadline for an increase in numbers will be accommodated. However, a surcharge of 20% on all food and beverage will be incurred on the increased number of guests advised. While every effort will be made to ensure that the requested products and services are delivered, this will be subject to their availability.

function details

All function details, final costings, etc should be arranged with the Event Manager approximately thirty (30) days prior to the date of the function.  These details will be entered into an Event Order, duplicate copies of which will be forwarded promptly to the client.

dietary requirements

The Centre can provide vegetarian, vegan, low lactose and gluten-free options for catering events. If meals of this type are required, the Centre must be informed 3 working days prior to the event taking place.  Please note that any other meal requirements eg: kosher, diabetic, low-carbohydrate meals, carry additional charges.

surcharges

The following surcharges are applicable to catering events:

•  Alternate menus are available upon request and the charges are as follows:

 - $6.00 per person for a single alternate course

 - $8.00 per person for two alternate courses

 - $10.00 per person for three alternate courses

• Functions held on Saturdays incur a surcharge of $4.00 per person per day.
• Functions held on Sundays incur a surcharge of $8.00 per person per day.
• Functions held on public holidays incur a surcharge of $12.00 per person per day.
• When functions extend after midnight, a labour charge of $4.00 per guest per hour is applicable.

Please note that all surcharges will be calculated based on the confirmed final number of guests. 

points to note

• The Sydney Convention and Exhibition Centre's catering policy does not allow for food and beverage to be brought onto the premises.
• All food and beverage ordered by a client remains the property of the Sydney Convention and Exhibition Centre and can not be removed from the premises without prior approval.
• Under the NSW Liquor Administration Act, the Centre's liquor licence requires all liquor to be provided by the Sydney Convention and Exhibition Centre, unless special sponsorship approvals have been granted to the client. 
• Menu prices are effective 1 January 2008 and are valid until 31 December 2008.  However within this period, Sydney Convention and Exhibition Centre management reserves the right to change prices.
• All prices quoted are in Australian Dollars and are Goods and Services Tax (GST) inclusive.
• The Sydney Convention and Exhibition Centre reserves the right to substitute ingredients according to seasonal availability.